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Our Mission

The Cumberland Community Schools Society (CCSS) exists to facilitate life-long learning, health and wellbeing through community partnerships and collaborative use of school and community resources for the benefit of our village.

Established in 2000, CCSS is a registered charity that operates on the belief that learning is a life-long process and that schools should exist not in isolation, but as part of the local community. We take one of the largest and most under-utilized public facilities – the School buildings – and keep them open on afternoons, evenings and weekends for community activities. Operating out of Cumberland Community School, CCSS works to address the needs of all age groups, by providing programs for parents & babies, after-school programs, a healthy lunch program, adult education as well as youth programs and services.

Our mission is to create opportunities to foster a positive, self confident vision of ourselves, our children and our village while leading by example. We hope to encourage a sense of community within the school and a sense of safety in knowing each other in the community.

Our Vision

  • To create meaningful social connections and a sense of belonging for residents of all ages.
  • To be a champion of life-long learning in our community.
  • To promote mental, physical and emotional health and wellbeing in our school and in our community.
  • To promote tolerance and celebration of diverse backgrounds, beliefs and lifestyles.
  • To model good governance and excellent staff, contractor and volunteer relationships.
  • To be a dynamic and vibrant organization with high levels of community engagement.

CCSS Values

  • A Sense of Belonging
  • Community Connectedness
  • Cross-Generational Engagement
  • Environmental, Economic and Social Wellbeing in our Community
  • Passion and Joy in our Work and Volunteer Efforts
  • Health and Wellness
  • Accountability and Transparent Leadership
  • Accessible and Integrated Community Services
  • Social Justice – both locally and globally
ConstitutionBy Laws
  1. The name of the Society is Cumberland Community Schools Society.

  1. The purposes of the Society are as follows:

    1. To provide educational services for students such as after-school programs, a homework club, reading with seniors, family workshops and adult programs;

    2. To provide a lunch program for students;

    3. To provide services such as skill workshops, employment searches, and training to various hard-to employ individuals.

  1. The purposes of the Society shall be carried out without purpose of gain for its Members and any profits or other accrediting to the Society shall be the promotion of its purposes.

  1. In the event of a winding up or dissolution of the Society, funds and assets of the Society remaining after the satisfaction of its debts and liabilities shall be paid to School District 71, for enhancement of educational facilities located in the Village of Cumberland.

  1. Paragraphs 3, 4, and 5 are unalterable.

Part 1. Interpretation
  1. In these bylaws; unless the context otherwise required

    1. “Member” means those person who have become members in accordance with these Bylaws;

    2. “Directors” means members of the society who have been appointed to the Board of Directors of the Society;

    3. “Catchment” area means that area identified by School District 71 as the enrollment area for Cumberland Elementary School;

    4. “Registered Address” of a member means his/her address of common abode; and

    5. “Village of Cumberland” shall mean the area contained within the Comox Valley in the Province of British Columbia.

Part 2. Membership and Voting Powers
  1. The members of the Society are the applicants of the Cumberland Community Schools Society and those persons who subsequently become members in accordance with these Bylaws and, in either case, have not ceased to be members.
  2. Membership is open to all persons within School District #71

  3. Every member shall uphold the Constitution and comply with these Bylaws.

  4. There shall be no membership dues.

  5. Each member in good standing at the general meeting is entitled to one vote.

  6. A person shall cease to be a member of the Society

    1. By delivering his/her resignation;

    2. On dissolution of the Society; and

    3. On being expelled by 2/3 vote of the Society Resolution.

  7. All members are in good standing until expelled.

Part 3. Executive Board of Directors
  1. Members of the Society will appoint members to the Executive Board as Directors of the Society, as follows;

    1. The Directors of the Society shall consist of volunteers up to a maximum of eight (8);

    2. One Director from Cumberland Elementary School may be elected to form part of the Society. This may include a member of the school executive or teaching staff;

    3. All Directors have a vote in any of the proceedings of the Board of Directors of the Society;

    4. The Directors of the Society may, from time to time elect or otherwise appoint, Ex-officio Directors whose presence will add expertise, knowledge or will serve to enhance the purposes of the Society. Ex-officio Directors shall have no vote in any proceedings;

    5. Individual project supervisors are considered Ex-officio to the Executive Board.

  2. Board Executive

    1. The positions of Chair, Vice-Chair and Secretary/Treasurer  will be held by voting Directors by appointment or election; and

    2. A Director must not be remunerated for being or acting as a Director but a Director must be reimbursed for all expenses necessarily and reasonably incurred by the Director while engaged in the affairs of the society that where approved by the Boards

    3. An educational coordinator is considered an Ex-officio member of the Executive Boards

  3. Duties of Executive Directors

    1. The president presides at all meetings of the Society and of the Directors.

    2. The president is the Chief Executive Officer of the Society and must supervise the other Officers in the execution of their duties

    3. The Vice President must carry out the duties of the President during the President’s absence

    4. The offices of the Secretary and Treasurer may be held by one person who is to be known as the Secretary Treasurer.

    5. If the Secretary Treasurer holds office; the total number of the directors must not be less than 5 or a greater number determined from time to time at a general meeting

    6. The Secretary must do the following;

      1. conduct the correspondence of the Society;

      2. issue notices of meetings of the Society and Directors:

      3. keep minutes of all meetings of the Society and Directors;

      4. have custody of all records and documents of the Society except those required to be kept by the Treasurer;

      5. have custody of the common seal of the society; _

      6. maintain the register of members.

    7. The treasurer must;

      1. keep the financial records; including books of the account; necessary to comply with the Society Act; and

      2. render financial statements to the Directors; Members and others when required.

Part 4. Meeting of Members
  1. General meetings of the Society shall be held at such time and place as directed by the Board of Directors with 14 days written notice to members.

  2. Executive meetings are at the call of the Chair.

  3. Executive Board may convene an extraordinary general meeting whenever they deem fit.

  4. An Annual General Meeting is required.

Part 5. Proceedings at Meetings
  1. All meetings will adopt an Agenda and should include the following;

    1. Call to order;

    2. Adoption of agenda;

    3. Adoption of previous meetings;

    4. Presentation;

    5. Correspondence;

    6. Project reports (update);

    7. Coordinators report;

    8. Financial report;

    9. Other reports;

    10. New business; and

    11. Adjournment.

  2. A quorum is three members present with one being a Board Executive.

  3. If within 30 minutes from the time appointed for a general meeting a quorum is not present the meeting shall be terminated and shall stand adjourned to the same day in the  next week.

  4. Each Member in good standing at a meeting of members is entitled to one vote.

  5. Voting is by show of hands.

  6. Voting by proxy is not permitted.

Part 6. Seal
  1. The Directors may provide a common seal of the Society and may be affixed to Stationary when authorized by a resolution of the Directors.

Part 7. Funding
  1. All funding and control of financial resources for projects are controlled by the Cumberland Community Schools Society.

    1. A registered non—profit society is required as the sponsor group for funding and grants;

    2. The Society has no borrowing powers under these bylaws, and

    3. The Society may apply for grants for individual projects or the good of all activities.

Part 8. Auditor
  1. The appointment of an auditor only applies when required by a funding agency or resolved by the Society and or on dissolution of the Society.

Part 9. Notices to Members
  1. A notice may be given to Members in writing at their place of business or home by mail, email, fax or public posting.

Part 10. Bylaws
  1. On being admitted to the Society, a member is entitled to without charge, a copy of the Constitution and bylaws of the Cumberland Community Schools Society.

  2. These bylaws shall not be altered or added to except by special resolution.

Part 11. Coordination

In the case where there is a scheduling conflict between Cumberland Elementary School and the Society, priority will be given to Cumberland Elementary School, providing the School has given adequate notice.


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